Full Visibility. From Day One to
Results Day.
Dotzza gives academic administrators, department heads, and registrars a live picture of student progress — so your institution can support students while there's still time to make a difference.
Book an Institution Demo ->Medical Colleges · Dental Colleges · Nursing Institutes · Pharmacy Colleges · Physiotherapy Institutes · Teaching Hospitals · Allied Health Academies
Most academic software takes a term to roll out, an IT team to maintain, and a training programme nobody attends. By the time it's live, the semester is over.
Deploy Across Your Institution in Days. Not Semesters.
Dotzza takes less than a week. One admin account. Configure your departments, cohorts, and guides once. Students onboard themselves
- ✓Structure and Users management built in
- ✓Assign mentors to student groups
- ✓Role-based access — automatic, no manual permissions
- ✓Every role sees exactly what they need.
- ✓Live in days, not semesters
Two departments running in a week. Students onboarded themselves. Not a single training session required — and no IT ticket raised.
Bring Your Whole Institution On Board — One Batch at a Time, or All at Once.
Add a student, a guide, or an entire cohort — Dotzza handles both. Assign a role, send the invite and they're in with the right access from the first
Every institution wants to know the same thing: are our students getting better? Most only find out at results time. By then the year is over.
Watch Academic Momentum Build — Week by Week, Not Year by Year.
Dotzza's Academic Momentum dashboard shows you the trajectory as it happens. Projects on track versus delayed. Submission pipeline versus review queue. Milestone completion rates by cohort.
- ✓Projects on track vs delayed — live count
- ✓Project health trend across 8 weeks
- ✓Submission pipeline and review queue volume
- ✓Review turnaround time by guide
- ✓Project progress by department
- ✓Milestone completion rate weekly
- ✓Submission quality trend — first-time approval rate improving
You can show your academic board that submission quality is improving — with data, week by week. Not a guess at year end. Proof, as it happens.
Which departments are thriving? Which cohorts need more support? When do your students actually do their work? Until now, these were guesses.
Know What's Actually Happening. Not What You Assume Is Happening.
Dotzza's Usage Health dashboard answers — live.Active users. Active projects. Submissions this week. Files uploaded. Platform adoption department by department.
- ✓Active users and active projects —live count
- ✓Submissions this week and files uploaded
- ✓Platform adoption by department —spot who needs onboarding support
- ✓Peak productivity hours heatmap
- ✓Top features used across your institution
- ✓Average session duration by cohort
You design your academic calendar around how your students actually work — not how you assume they do. Deadlines move to Monday mornings. Late submissions drop.
Some students struggle loudly. They email. They ask. They show up at your office. The ones who worry us are the others — the students who go quiet, fall behind, and disappear from view until the results tell you what you already feared.
Every Institution Loses Students It Could Have Kept. Dotzza Helps You Find Them First.
Dotzza gives your team the signal early. The tool doesn't judge. It just tells your team where their attention is most needed — while there's still time to make a difference.
- ✓Cohort Health Scorecard — Engage · Progress · Quality · Guide, colour coded per batch
- ✓Cohorts flagged Healthy or Needs Help at a glance
- ✓Students who may need support identified early
- ✓Projects showing repeated delays surfaced before failure
- ✓Departments needing additional onboarding support
- ✓Reach out with encouragement — not consequences
Your team reaches a student who was struggling in silence — with a phone call, not a warning letter. Not to monitor. To help, while it still makes a difference.
One guide supervises eight students. Another supervises twenty-six. Nobody planned it — it happened quietly over three admission cycles. And nobody noticed until students started falling through.
When a Guide Is Overloaded, Students Pay the Price.
Dotzza shows you the distribution. Who's carrying too much. Who has capacity. Where review turnaround times are slipping because a guide is stretched too thin.
- ✓Guide workload distribution — students per guide, visual
- ✓Overloaded guides flagged (>20 students)
- ✓Optimal range identified (12-20 students)
- ✓Underused capacity surfaced
- ✓Review turnaround time by guide — spot where delays build
- ✓Rebalance cohorts before students are affected
- ✓Protect your faculty from burnout
Workloads rebalanced before a guide burns out or a student loses their year. Review turnaround times halve. Faculty protected. Students supported.
Every accreditation cycle, someone spends three weeks pulling data from spreadsheets, chasing department heads, and building a report that's already out of date by the time it's presented.
Reports Your Academic Board Will Actually Read. Generated, Not Compiled.
Dotzza generates reports on Project completion by department. Submission volumes and quality trends. Cohort progress. Guide performance. Milestone achievement rates.
- ✓Department-level progress reports
- ✓Cohort completion and outcome tracking
- ✓Submission volume and quality trends over time
- ✓Guide performance and turnaround overview
- ✓Milestone achievement rates by batch
- ✓Export-ready for academic boards and accreditation
- ✓Always current — no manual compilation
Your accreditation report takes an afternoon instead of a month — and it's more accurate than anything you've submitted before. You get your three weeks back.
Your Students Are Working
Hard.Give Them an Institution
That Can See It.
Dotzza is in Early Access — and the institutions joining now are helping shape the platform healthcare education has always deserved.
Book a demo this week and we'll walk your team through the full portal — live, with your department structure in mind.
Coming in v2.2 — Collaborate · Store · Track